Job Description of the Principal

Job Description of the Principal

JOB TITLE      : Principal

REPORTS TO:  Board of Directors through Director/CEO

SUPERVISES:  All Students and teachers of the School

NATURE AND SCOPE OF JOB:

The School’s Principal serves as the educational leader, responsible for managing the

policies, regulations, and procedures to ensure that all students are supervised in a safe

traditional and Islamic way of learning environment that meets the approved curricula and mission of the School.

Achieving academic excellence requires that the School’s Principal works collaboratively to direct and nurture all members of the School staff hired by the Board of Directors and to communicate effectively with parents. Inherent in the position are the responsibilities for scheduling, curriculum development, extracurricular activities, character building, personnel management, emergency procedures, and facility operations.

JOB FUNCTIONS AND RESPONSIBILITIES:

The School’s Principal shall:

1.  Establish and promote high standards and expectations for all students and staff for academic performance and responsibility for behavior.

2. Manage, evaluate and supervise effective and clear procedures for the operation and functioning of the School consistent with the philosophy, mission, values and goals of the school including instructional programs, extracurricular activities, sports, discipline & character building, systems to ensure a safe and orderly climate, building maintenance, program evaluation, personnel management, office operations, and emergency procedures. In addition he/she ensures compliance with all laws, board policies and civil regulations.

3. Establish the annual master schedule for instructional programs, ensuring sequential learning experiences for students consistent with the School’s philosophy, mission statement and instructional goals.

4. Supervise the instructional programs of the School, evaluating lesson plans and

observing classes (teaching, as duties allow) on a regular basis to encourage the use

of a variety of instructional strategies and materials consistent with research on

learning and child growth and development.

5. Establish procedures for evaluation and selection of instructional materials and

equipment, approving all recommendations.

6. Supervise in a fair and consistent manner effective discipline and attendance systems

with high standards, consistent with the philosophy, values, and mission of the

school. Ensure a safe, orderly environment that encourages students to take

responsibility for behavior and creates high morale among staff and students. File all

required reports regarding violence, vandalism, attendance and discipline matters.

7. Establish a professional rapport with students and with staff that has their respect.

Display the highest ethical and professional behavior and standards when working

with students, parents and school personnel. Serve as a role model for students,

dressing professionally, demonstrating the importance and relevance of learning,

accepting responsibility, and demonstrating pride in the education profession.

Encourage all teachers to do the same.

8. Notify immediately the Board, and appropriate personnel and agencies when there is

evidence of substance abuse, child abuse, child neglect, severe medical or social

conditions, potential suicide or students appearing to be under the influence of

alcohol or controlled substances.

9. Keep the Board advised of employees not meeting their contractual agreement.

10. Research and collect data regarding the needs of students, and other pertinent

information including the collection of detail regarding the sacraments students have

received or are preparing for. Keep the Chaplain informed of this information.

11. Keep the staff informed and seek ideas for the improvement of the school. Conduct

meetings, as necessary, for the proper functioning of the school: weekly meetings for

full-time staff; monthly staff meetings.

12. Establish and maintain an effective inventory system for all school supplies, materials

and equipment.

13. Establish procedures that create and maintain attractive, organized, functional,

healthy, clean, and safe facilities, with proper attention to the visual, acoustic and

temperature.

14. Assume responsibility for the health, safety, and welfare of students, employees and

visitors.

15. Develop clearly understood procedures and provide regular drills for emergencies and

disasters.

16. Maintain a master schedule to be posted for all teachers.

17. Establish schedules and procedures for the supervision of students in non-classroom

areas (including before and after school).

18. Maintain visibility with students, teachers, parents and the Board.

19. Communicate regularly with parents, seeking their support and advice, so as to create

a cooperative relationship to support the student in the school. The Principal may not

interfere with anyone’s freedom to speak directly to the Chaplain.

20. Use effective presentation skills when addressing students, staff, parents, and the

community including appropriate vocabulary and examples, clear and legible visuals,

and articulate and audible speech.

21. Use excellent written and oral English skills when communicating with students,

parents and teachers.

22. Complete in a timely fashion all records and reports as requested by the Board.

Maintain accurate attendance records.

23. Maintain and account for all student activity funds and money collected from

students.

24. Communicate with the Board regularly about the needs, successes and general

operation of the school.

25. Establish procedures for safe storing and integrity of all public and confidential

school records. Ensure that student records are complete and current.

26. Protect confidentiality of records and information gained as part of exercising

professional duties and use discretion in sharing such information within legal

confines.

27. Organize and supervise procedures for identifying and addressing special needs of

students including health-related concerns, and physical, emotional and spiritual

needs (keeping the Chaplain informed of these).

28. Supervise the exclusion from school of any pupil who shows departure from normal

health, who has been exposed to a communicable disease, or whose presence may be

detrimental to the health and cleanliness of other pupils. Assure that excluded pupil’s

parents or guardian are apprised of the reasons for exclusion.

29. Maintain positive, cooperative and mutually supportive relationships with staff,

parents and Chaplain.

30. Attend required committee meetings (e.g.: fund-raising, curriculum, etc.) and extra

school sponsored functions and religious events e.g.: First Communion,

Confirmation, Graduation, etc.).

31. Perform any duties that are within the scope of employment and certifications, as

assigned by the Board and not otherwise prohibited by law or in conflict with

contract.

32. Ensure that schedule allows for regular Mass and Confessions.

33. Oversee the development of Curriculum Committee and keep the Board apprised.

34. Provide quarterly student grade and behavior reports to parents. Post honor roll lists

each quarter.

35. Work with the Chaplain to guide and instruct the teachers to provide the spiritual

atmosphere inherent in a traditional Catholic educational environment.

36. Nurture both students and teachers to achieve their greatest potential academically,

instructionally and spiritually.

37. Maintain in the school a spirit conducive to prayer and study.

38. Provide an atmosphere of piety, obedience and charity throughout the school day.

39. Ensure that students and teachers attend scheduled prayers and Mass throughout the

school day.

40. Enforce uniform policy and appearance policy so as to assure a school environment

that is focused on group spiritual and academic achievement rather than on

individuals.

41. Provide and supervise a safe recreation and play period for the students.

Job Description of Human Resource Officer

Job Description of Human Resource Officer

Name of the Job: Human Resource Officer.

Reporting to: The Director/CEO of the School.

Functions:  The Human Resources Officer will be highly regarded with an excellent track record in his/her current environment. The successful officer must be strong, decisive, results oriented leader who can develop and manage relationships across the School and with a wide variety of partners based on trust, teamwork, respect and knowledge. The following details specific responsibilities for this critical role:

1.  Plan, develop and implement strategy for HR management and development

 including formulation/updating of all required rules & regulations, recruitment and selection policy/practices, discipline, resolving all kinds of grievances, counseling, pay and conditions, contracts, training and development, succession planning, morale and motivation, culture and attitude development, performance appraisal, logistics,  administration and quality management issues.

2.  Establish and maintain appropriate systems for measuring all KPIs of all  necessary aspects of HR development.

3.  Monitor, measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales

4.  Manage and develop direct reporting staff.

5.  Manage and control the School expenditure within agreed budgets.

6.  Liaise with other functional / section heads so as to understand all the

necessary aspects and needs of HR development, and to ensure they are

fully informed of HR objectives, purpose and achievements.

7.  Maintain awareness and knowledge of latest HR development theory and

methods and provide suitable interpretation to directors, managers and

staff within the organization.

8.  Contribute to the evaluation and development of HR strategy and

performance in co-operation with the executive team.

9.  Ensure activities meet with and integrate with organizational requirement

for quality management, health and safety, legal requirement, environmental policies and general duty of care.

10.  Audit and authenticate all documents related to legal, salary statements

and distribution, policies etc.

11.  Develop and maintain healthy relation with Govt. and Non Govt. Orgs.

for better and fast functioning of organization.

12.  Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.

13.  Plan and direct for training of employees/teachers including senior managers, maintain contact with outside resources for training.

14.  Administer compensation, benefits and performance management systems,

and safety and recreation programs.

15.  Identify staff vacancies and recruit, interview and select applicants.

16.  Allocate human resources, ensuring appropriate matches between

personnel.

17.  Provide current and prospective employees with information about policies,

job duties, working conditions, wages, opportunities for promotion and employee benefits.

18.  Perform difficult staffing duties, including dealing with understaffing,

refereeing disputes, firing employees, and administering the laid down disciplinary

procedures.

19.  Advise managers on organizational policy matters such as equal employment opportunity and gender-based harassment, and recommend needed changes.

20.  Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal and tax requirements.

21.  Plan and conduct new employee orientation to foster positive attitude toward

organizational objectives.

22.  Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

23.  Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.

24.  Analyze training needs to design employee professional development, required language training and health and safety programs.

25.  Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

26.  Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the organization's personnel policies and practices.

27.  Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of the organization.

28.  Conduct exit interviews to identify reasons for employee termination.

29.  Investigate and report on accidents or causes for insurance carriers.

30.  Represent organization at personnel-related hearings and investigations.

31.  Negotiate bargaining agreements and help interpret labor contracts.

32.  Prepare personnel forecast to project employment needs.

33.  Prepare and follow budgets for personnel operations.

34.  Develop, administer and evaluate applicant tests.

35.  Oversee the evaluation, classification and rating of occupations and job positions.

36.  Study legislation, arbitration decisions, and contracts to assess Schools trends.

37.  Develop and/or administer special projects in areas such as provident fund, savings bond programs, day-care, and employee awards.

38.  Provide terminated employees with outplacement or relocation assistance.

39.  Contract with vendors to provide employee services, such as food service, transportation, or relocation service.

40.  Ensure sound administration and logistics in the School so as to provide timely support to all concerned in achieving the objectives of the School.

Name of the Job: Human Resource Officer.

Reporting to: The Director/CEO of the School.

Functions:  The Human Resources Officer will be highly regarded with an excellent track record in his/her current environment. The successful officer must be strong, decisive, results oriented leader who can develop and manage relationships across the School and with a wide variety of partners based on trust, teamwork, respect and knowledge. The following details specific responsibilities for this critical role:

1.  Plan, develop and implement strategy for HR management and development

 including formulation/updating of all required rules & regulations, recruitment and selection policy/practices, discipline, resolving all kinds of grievances, counseling, pay and conditions, contracts, training and development, succession planning, morale and motivation, culture and attitude development, performance appraisal, logistics,  administration and quality management issues.

2.  Establish and maintain appropriate systems for measuring all KPIs of all  necessary aspects of HR development.

3.  Monitor, measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales

4.  Manage and develop direct reporting staff.

5.  Manage and control the School expenditure within agreed budgets.

6.  Liaise with other functional / section heads so as to understand all the

necessary aspects and needs of HR development, and to ensure they are

fully informed of HR objectives, purpose and achievements.

7.  Maintain awareness and knowledge of latest HR development theory and

methods and provide suitable interpretation to directors, managers and

staff within the organization.

8.  Contribute to the evaluation and development of HR strategy and

performance in co-operation with the executive team.

9.  Ensure activities meet with and integrate with organizational requirement

for quality management, health and safety, legal requirement, environmental policies and general duty of care.

10.  Audit and authenticate all documents related to legal, salary statements

and distribution, policies etc.

11.  Develop and maintain healthy relation with Govt. and Non Govt. Orgs.

for better and fast functioning of organization.

12.  Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.

13.  Plan and direct for training of employees/teachers including senior managers, maintain contact with outside resources for training.

14.  Administer compensation, benefits and performance management systems,

and safety and recreation programs.

15.  Identify staff vacancies and recruit, interview and select applicants.

16.  Allocate human resources, ensuring appropriate matches between

personnel.

17.  Provide current and prospective employees with information about policies,

job duties, working conditions, wages, opportunities for promotion and employee benefits.

18.  Perform difficult staffing duties, including dealing with understaffing,

refereeing disputes, firing employees, and administering the laid down disciplinary

procedures.

19.  Advise managers on organizational policy matters such as equal employment opportunity and gender-based harassment, and recommend needed changes.

20.  Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal and tax requirements.

21.  Plan and conduct new employee orientation to foster positive attitude toward

organizational objectives.

22.  Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

23.  Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.

24.  Analyze training needs to design employee professional development, required language training and health and safety programs.

25.  Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

26.  Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the organization's personnel policies and practices.

27.  Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of the organization.

28.  Conduct exit interviews to identify reasons for employee termination.

29.  Investigate and report on accidents or causes for insurance carriers.

30.  Represent organization at personnel-related hearings and investigations.

31.  Negotiate bargaining agreements and help interpret labor contracts.

32.  Prepare personnel forecast to project employment needs.

33.  Prepare and follow budgets for personnel operations.

34.  Develop, administer and evaluate applicant tests.

35.  Oversee the evaluation, classification and rating of occupations and job positions.

36.  Study legislation, arbitration decisions, and contracts to assess Schools trends.

37.  Develop and/or administer special projects in areas such as provident fund, savings bond programs, day-care, and employee awards.

38.  Provide terminated employees with outplacement or relocation assistance.

39.  Contract with vendors to provide employee services, such as food service, transportation, or relocation service.

40.  Ensure sound administration and logistics in the School so as to provide timely support to all concerned in achieving the objectives of the School.

Job Description of Elementary Class Teacher

Job Description of Elementary Class Teacher

Position: Elementary Class Teacher

Reports to: Section Head/Vice Principal/Principal

Position description: The Teacher is responsible for providing an educational atmosphere where students have the opportunity to fulfill their potential for intellectual, emotional, physical, spiritual and psychological growth. This person is responsible for organizing and implementing an instructional program that will result in students achieving academic success in accordance with National Curriculum and Comprehensive Education & Grooming Standards of The Leaders International School & College.

Primary Responsibilities: The primary purpose is to create a flexible elementary grade program and a class environment favorable to learning and personal growth; to establish effective rapport with students; to motivate students to develop skills, attitudes and knowledge needed to provide a good foundation for upper elementary grade education in accordance with each student’s ability; to establish good relationships with parents, management and other staff members. Other primary responsibilities include but are not limited to:

1.  Implements instructional activities that contribute to a climate where students are actively engaged in meaningful learning experiences. 

2.  Identifies, selects, and modifies instructional resources to meet the needs of the students with varying backgrounds, learning styles, and special needs.

3.  Assists in assessing changing curricular needs and offers plans for improvement.

4.  Maintains effective and efficient record keeping procedures.

5.  Provides a positive environment in which students are encouraged to be actively engaged in the learning process.

6.  Communicates effectively, both orally and in writing, with students, parents, and other professionals on a regular basis.

7.  Collaborates with peers to enhance the instructional environment.

8.  Models professional and ethical standards when dealing with students, parents, peers, and community.

9.  Models spiritual maturity in leading students towards Allah Almighty through His various Signs and Creations for their spiritual growth.

10.  Ensures that student growth and achievement is continuous and appropriate for age group, subject area, and/or program classification.

11.  Establishes and maintains cooperative working relationships with students, parents, and management of the School.

12.  Assumes responsibility for meeting his/her course and school-wide student performance goals.

13.  Demonstrates gains in student performance.

14.  Participates in training and presentations about In-House teaching.

15.  Meets professional obligations through efficient work habits such as: punctuality, meeting deadlines, honoring schedules, coordinating.

16.  Performs other duties and responsibilities as assigned by their Section Head and/or Vice Principal/Principal. All work responsibilities are subject to having performance goals and/or targets established as part of the annual performance planning process or as the result of organizational planning.

17.  Teaches reading, language arts, social studies, mathematics, science, art, health,

physical education, and acceptable music to students in a classroom, utilizing course of study adopted by the Board of Management, and other appropriate learning activities.

18.  Instructs students in citizenship and basic subject matter.

19.  Develops lesson plans and instructional materials and provides individualized and

small group instruction in order to adapt the curriculum to the needs of each student.

20.  Uses a variety of instruction strategies, such as inquiry, group discussion, lecture,

discovery, observation, research, etc.

21.  Translates lesson plans into learning experiences so as to best utilize the available

time for instruction.

22.  Establishes and maintains standards of student behavior needed to achieve a

functional learning atmosphere in the classroom.

23.  Evaluates students’ academic and social growth, keeps appropriate records, and

prepares progress reports.

24.  Communicates with parents through conferences, periodic written reports and other means to discuss students’ progress and interpret the school program.

25.  Identifies student needs and cooperates with other professional staff members in

assessing and helping students solve health, attitude, and learning problems.

26.  Creates an effective environment for learning through functional and attractive

displays, bulletin boards, and interest centers.

27.  Maintains professional competence through in-service education activities

provided by professional growth activities.

28.  Participates cooperatively with the appropriate administrator to develop the

method by which the teacher will be evaluated in performance with guidelines.

29.  Selects and requisitions books and instructional aids; maintains required

inventory records.

30.  Supervises students in out-of-classroom activities during the school day.

31.  Administers group standardized tests in accordance with The LISC testing program.

32.  Participates in curriculum development programs as required.

33.   Participates in faculty committees and the sponsorship of student activities.

Education, Certifications, and Work Related Experience:

• Bachelor’s Degree or higher (Masters Degree preferred). Must be qualified in the Montessori Method of educating the toddlers.  
•  Teaching and online experience valued.
•  A willingness to follow our cherished Deen in letter & spirit in life and instructs others in the same faith.

Knowledge-base Requirements:

• Certified in relevant subject area.
• Knowledge of students in a distance-learning environment.
• Operational knowledge of the Internet and web-related technologies.
• Must be a Muslim by faith & practice.

Technical Competencies and Skills:

• Possesses strong oral, reading and written communication skills.
• Works independently with little direct supervision.
• Works as part of a team.
• Accepts responsibility and is self-motivated.
• Demonstrates strong work ethics to achieve academic and grooming goals.
• Displays effective multi-tasking and time management skills.
• Utilizes all required and recommended computer applications.

Working Conditions:

• Physical Ability: Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
• The LISC wishes to give reasonably free hand to teachers for planning and implementing the teaching strategies/methods most suitable to the needs of the individual students or group of similar students. The teacher must be able to exploit this opportunity to her maximum potential capabilities and skills.

JOB DESCRIPTION OF ACCOUNTANT DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES

JOB DESCRIPTION OF ACCOUNTANT

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES

General: To perform professional accounting, budget analysis and reviews, and provide comprehensive fiscal knowledge, accounting/fiscal support, and technical assistance for departments, sites, and/or programs of the School ; to monitor fiscal solvency and ensure funding compliance; to develop, prepare, audit, revise, and/or maintain a variety of accounting, budget, and financial reports, statements, transactions, and records in accordance with applicable laws, codes, statues, rules, regulations and ordinances; and to perform related duties as assigned. The Accountant is responsible for accurate and timely accounting, budget, and fiscal production work under stringent timelines.

EMPLOYMENT STANDARDS

Knowledge of:

In depth understanding of general principles and procedures accounting, auditing, budgeting, bookkeeping, and fiscal record keeping as related to public agencies, school districts, and COE financial transactions

Principles of fiscal administration including development and maintenance of sound internal fiscal controls and policies, and financial and statistical analysis

Appropriate laws, codes, standards, and fiscal reporting requirements applicable to COE financial transactions, program development and control, school district fiscal solvency, and attendance procedures

Budget development, monitoring, and analysis and controls for educational programs and services, including grant development and administration

Microcomputer operations, software, and hardware used in the performance of accounting, budget analysis, fiscal analysis, and fiscal reporting responsibilities

Proper English usage including, grammar, punctuation, spelling, and sentence structure.

Ability to:

Perform a variety of complex accounting, budget development, analysis, monitoring, and expenditure work as well as fiscal analysis and monitoring work related to financial and accounting transactions

Gather, organize, analyze, and present varied finance data, including the performance of statistical analysis

           Provide guidance, training, and work reviews for technical accounting and fiscal support
           staff, as well as advice and consultation to management and staff in COE programs
           and/or school districts

Prepare, audit, and analyze a variety of financial statements, ADA data, and fiscal reports and analysis and evaluations

Develop, maintain, and make revisions to accounting systems, program budgets, and appropriate internal fiscal controls

Skillfully use computerized accounting, financial management, and management information systems

Plan, organize, and prioritize work assignments to meet requirements and facilitate workflow

Analyze, interpret, and apply pertinent codes, laws, rules, and regulations to professional accounting work, attendance accounting, budget analysis work, fiscal solvency, and financial transactions

Identify problem areas or situations, evaluate problem causes, and take appropriate action to resolve identified problems

Make arithmetical calculations quickly and accurately and identify and correct errors in arithmetical calculations made by others

Effectively represent the COE in working with internal/external clients

Establish and maintain a cooperative working relationship with those contacted in the course of assigned responsibilities

Typical Duties: The following duties are examples of assignments performed by incumbent Accountant. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.
1.  Prepares journal entries, account work papers, complex bank reconciliation, ADA reports for COE programs, schedules, charts, complex spreadsheets, and database work papers in the performance of complex accounting, budget, and financial analysis work
2.  Designs, recommends, and/or implements changes in accounting systems, accounting policies, and information storage and retrieval systems, working with other fiscal and program staff as necessary
3.  Monitors, analyzes, and/or reviews financial summary and detailed reports, internal/external reports, mandated reports, program budgets, documents, studies, or records for accuracy, proper account and charges, coding, and compliance, implementing corrections and fund transfers, resolving discrepancies as necessary, and/or processing documents for input into automated systems
4.  Develops, prepares, audits, reviews, and/or corrects a wide variety of routine and specialized Federal, State, COE program budgets, attendance reports, and/or school district financial reports on a regular, monthly, interim, and/or annual basis
5.  Analyzes, reconciles, and/or evaluates the accuracy of general ledger, accounting details, revenues, expenditures, accounting/budget/financial reports, and district cash balances, ensuring proper amounts, receipt, and classification, processing documents for input, and/or posting year end deferred revenue and accounts receivable as necessary
6.  Monitors and ensures compliance with COE fiscal policies, budget formulas, guidelines, internal fiscal controls, and applicable Federal and State regulations, codes, rules, ordinances, and/or statutes
7.  Works with, provides advice, direction, and consultation to, and participates in training for COE program managers, district management, and staff regarding accounting/attendance/budget/financial matters, budget preparation, revision and reporting, accounting corrections, appropriateness of transactions, and/or automated accounting/financial systems
8.  Contacts and works with State, County, and other local agencies regarding the dissemination of tax revenue, interest allocations, revenue anticipation notes, bonds, and outside investments
9.  Prepares fund balance projections and/or year end budget closing and journal entries, monitoring and reporting on the status of revenues and balances, and/or bringing ending balances forward to the next fiscal year
10.  Performs purchasing activities for sites and programs, maintaining ledgers, receiving items, verifying invoices and monitoring/maintaining contracts
11.  Participates in contract development for staff and services, providing bid specifications to Purchasing Services, securing and scheduling service contractors, and/or monitoring, reviewing, and/or overseeing contract compliance and services
12.  Operates internal accounting information systems, microcomputer hardware and software, including word processing, spreadsheets, and others, maintaining and creating spreadsheets as needed
13.  May develop, implement, and maintain database and networking systems in accordance with funding needs, program mandates, and reporting requirements
14.  Performs related duties as assigned by the Director/CEO of the School.