Mangspecial

Job Description of the Principal

JOB TITLE : Principal

REPORTS TO: Board of Directors through Director/CEO

SUPERVISES: All Students and teachers of the School

NATURE AND SCOPE OF JOB:

The School’s Principal serves as the educational leader, responsible for managing the

policies, regulations, and procedures to ensure that all students are supervised in a safe

traditional and Islamic way of learning environment that meets the approved curricula and mission of the School.

Achieving academic excellence requires that the School’s Principal works collaboratively to direct and nurture all members of the School staff hired by the Board of Directors and to communicate effectively with parents. Inherent in the position are the responsibilities for scheduling, curriculum development, extracurricular activities, character building, personnel management, emergency procedures, and facility operations.

JOB FUNCTIONS AND RESPONSIBILITIES:

The School’s Principal shall:

1. Establish and promote high standards and expectations for all students and staff for academic performance and responsibility for behavior.

2. Manage, evaluate and supervise effective and clear procedures for the operation and functioning of the School consistent with the philosophy, mission, values and goals of the school including instructional programs, extracurricular activities, sports, discipline & character building, systems to ensure a safe and orderly climate, building maintenance, program evaluation, personnel management, office operations, and emergency procedures. In addition he/she ensures compliance with all laws, board policies and civil regulations.

3. Establish the annual master schedule for instructional programs, ensuring sequential learning experiences for students consistent with the School’s philosophy, mission statement and instructional goals.

4. Supervise the instructional programs of the School, evaluating lesson plans and

observing classes (teaching, as duties allow) on a regular basis to encourage the use

of a variety of instructional strategies and materials consistent with research on

learning and child growth and development.

5. Establish procedures for evaluation and selection of instructional materials and

equipment, approving all recommendations.

6. Supervise in a fair and consistent manner effective discipline and attendance systems

with high standards, consistent with the philosophy, values, and mission of the

school. Ensure a safe, orderly environment that encourages students to take

responsibility for behavior and creates high morale among staff and students. File all

required reports regarding violence, vandalism, attendance and discipline matters.

7. Establish a professional rapport with students and with staff that has their respect.

Display the highest ethical and professional behavior and standards when working

with students, parents and school personnel. Serve as a role model for students,

dressing professionally, demonstrating the importance and relevance of learning,

accepting responsibility, and demonstrating pride in the education profession.

Encourage all teachers to do the same.

8. Notify immediately the Board, and appropriate personnel and agencies when there is

evidence of substance abuse, child abuse, child neglect, severe medical or social

conditions, potential suicide or students appearing to be under the influence of

alcohol or controlled substances.

9. Keep the Board advised of employees not meeting their contractual agreement.

10. Research and collect data regarding the needs of students, and other pertinent

information including the collection of detail regarding the sacraments students have

received or are preparing for. Keep the Chaplain informed of this information.

11. Keep the staff informed and seek ideas for the improvement of the school. Conduct

meetings, as necessary, for the proper functioning of the school: weekly meetings for

full-time staff; monthly staff meetings.

12. Establish and maintain an effective inventory system for all school supplies, materials

and equipment.

13. Establish procedures that create and maintain attractive, organized, functional,

healthy, clean, and safe facilities, with proper attention to the visual, acoustic and

temperature.

14. Assume responsibility for the health, safety, and welfare of students, employees and

visitors.

15. Develop clearly understood procedures and provide regular drills for emergencies and

disasters.

16. Maintain a master schedule to be posted for all teachers.

17. Establish schedules and procedures for the supervision of students in non-classroom

areas (including before and after school).

18. Maintain visibility with students, teachers, parents and the Board.

19. Communicate regularly with parents, seeking their support and advice, so as to create

a cooperative relationship to support the student in the school. The Principal may not

interfere with anyone’s freedom to speak directly to the Chaplain.

20. Use effective presentation skills when addressing students, staff, parents, and the

community including appropriate vocabulary and examples, clear and legible visuals,

and articulate and audible speech.

21. Use excellent written and oral English skills when communicating with students,

parents and teachers.

22. Complete in a timely fashion all records and reports as requested by the Board.

Maintain accurate attendance records.

23. Maintain and account for all student activity funds and money collected from

students.

24. Communicate with the Board regularly about the needs, successes and general

operation of the school.

25. Establish procedures for safe storing and integrity of all public and confidential

school records. Ensure that student records are complete and current.

26. Protect confidentiality of records and information gained as part of exercising

professional duties and use discretion in sharing such information within legal

confines.

27. Organize and supervise procedures for identifying and addressing special needs of

students including health-related concerns, and physical, emotional and spiritual

needs (keeping the Chaplain informed of these).

28. Supervise the exclusion from school of any pupil who shows departure from normal

health, who has been exposed to a communicable disease, or whose presence may be

detrimental to the health and cleanliness of other pupils. Assure that excluded pupil’s

parents or guardian are apprised of the reasons for exclusion.

29. Maintain positive, cooperative and mutually supportive relationships with staff,

parents and Chaplain.

30. Attend required committee meetings (e.g.: fund-raising, curriculum, etc.) and extra

school sponsored functions and religious events e.g.: First Communion,

Confirmation, Graduation, etc.).

31. Perform any duties that are within the scope of employment and certifications, as

assigned by the Board and not otherwise prohibited by law or in conflict with

contract.

32. Ensure that schedule allows for regular Mass and Confessions.

33. Oversee the development of Curriculum Committee and keep the Board apprised.

34. Provide quarterly student grade and behavior reports to parents. Post honor roll lists

each quarter.

35. Work with the Chaplain to guide and instruct the teachers to provide the spiritual

atmosphere inherent in a traditional Catholic educational environment.

36. Nurture both students and teachers to achieve their greatest potential academically,

instructionally and spiritually.

37. Maintain in the school a spirit conducive to prayer and study.

38. Provide an atmosphere of piety, obedience and charity throughout the school day.

39. Ensure that students and teachers attend scheduled prayers and Mass throughout the

school day.

40. Enforce uniform policy and appearance policy so as to assure a school environment

that is focused on group spiritual and academic achievement rather than on

individuals.

41. Provide and supervise a safe recreation and play period for the students.

Job Description of Human Resource Officer

Job Description of Human Resource Officer

Name of the Job: Human Resource Officer.

Reporting to: The Director/CEO of the School.

Functions: The Human Resources Officer will be highly regarded with an excellent track record in his/her current environment. The successful officer must be strong, decisive, results oriented leader who can develop and manage relationships across the School and with a wide variety of partners based on trust, teamwork, respect and knowledge. The following details specific responsibilities for this critical role:

1. Plan, develop and implement strategy for HR management and development

including formulation/updating of all required rules & regulations, recruitment and selection policy/practices, discipline, resolving all kinds of grievances, counseling, pay and conditions, contracts, training and development, succession planning, morale and motivation, culture and attitude development, performance appraisal, logistics, administration and quality management issues.

2. Establish and maintain appropriate systems for measuring all KPIs of all necessary aspects of HR development.

3. Monitor, measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales

4. Manage and develop direct reporting staff.

5. Manage and control the School expenditure within agreed budgets.

6. Liaise with other functional / section heads so as to understand all the

necessary aspects and needs of HR development, and to ensure they are

fully informed of HR objectives, purpose and achievements.

7. Maintain awareness and knowledge of latest HR development theory and

methods and provide suitable interpretation to directors, managers and

staff within the organization.

8. Contribute to the evaluation and development of HR strategy and

performance in co-operation with the executive team.

9. Ensure activities meet with and integrate with organizational requirement

for quality management, health and safety, legal requirement, environmental policies and general duty of care.

10. Audit and authenticate all documents related to legal, salary statements

and distribution, policies etc.

11. Develop and maintain healthy relation with Govt. and Non Govt. Orgs.

for better and fast functioning of organization.

12. Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.

13. Plan and direct for training of employees/teachers including senior managers, maintain contact with outside resources for training.

14. Administer compensation, benefits and performance management systems,

and safety and recreation programs.

15. Identify staff vacancies and recruit, interview and select applicants.

16. Allocate human resources, ensuring appropriate matches between

personnel.

17. Provide current and prospective employees with information about policies,

job duties, working conditions, wages, opportunities for promotion and employee benefits.

18. Perform difficult staffing duties, including dealing with understaffing,

refereeing disputes, firing employees, and administering the laid down disciplinary

procedures.

19. Advise managers on organizational policy matters such as equal employment opportunity and gender-based harassment, and recommend needed changes.

20. Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal and tax requirements.

21. Plan and conduct new employee orientation to foster positive attitude toward

organizational objectives.

22. Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.

23. Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.

24. Analyze training needs to design employee professional development, required language training and health and safety programs.

25. Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

26. Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the organization's personnel policies and practices.

27. Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of the organization.

28. Conduct exit interviews to identify reasons for employee termination.

29. Investigate and report on accidents or causes for insurance carriers.

30. Represent organization at personnel-related hearings and investigations.

31. Negotiate bargaining agreements and help interpret labor contracts.

32. Prepare personnel forecast to project employment needs.

33. Prepare and follow budgets for personnel operations.

34. Develop, administer and evaluate applicant tests.

35. Oversee the evaluation, classification and rating of occupations and job positions.

36. Study legislation, arbitration decisions, and contracts to assess Schools trends.

37. Develop and/or administer special projects in areas such as provident fund, savings bond programs, day-care, and employee awards.

38. Provide terminated employees with outplacement or relocation assistance.

39. Contract with vendors to provide employee services, such as food service, transportation, or relocation service.

40. Ensure sound administration and logistics in the School so as to provide timely support to all concerned in achieving the objectives of the School.